1026 - Staff Assistant
Share:
JOB PURPOSE

 

This position performs administrative duties and provides clerical support to the department. Specific job duties vary based on department needs and may include interacting with the public to respond to questions and requests for information.
 

ESSENTIAL DUTIES AND RESPONSIBILITIES

·         Greet and provide information to clients, customers, the public, and other internal and external contacts regarding District rules, policies and activities.  Register customers for programs, issue permits, sell merchandise, accept and process payments.  Schedule appointments and take messages

·         Perform administrative support by utilizing word processing, spreadsheet and database software packages.  Operate a variety of office equipment.  Attend meetings and take minutes

·         Compose and type correspondence.  Perform data entry.  Create and maintain records and filing systems.  Process, deliver and respond to mail.  Assist with research and document preparation.  Collect data for reports

·         Receive and relay or resolve complaints in accordance with department policy, practices and procedures

·         Order and receive equipment and supplies. Maintain inventory and reconcile invoicing.  Process work orders

·         Provide instruction, training and guidance to assigned volunteers and staff

·         Assist with budget preparation and financial reporting.  Prepare requisitions

·         Coordinate events for the department

·         Perform other duties as required

EDUCATION AND EXPERIENCE REQUIRED

 

Related Experience:  Two (2) years experience in general office work; or equivalent combination of training and experience.

 

Special training or other license, certification,etc.:   Valid driver’s license may be required.

 

Knowledge of:  Word processing, database, spreadsheet and fiscal record keeping software packages; current office practices, procedures, and equipment; business English, grammar, spelling, punctuation, and business math.

 

Skills In:  Acquiring and applying knowledge of procedures, rules, regulations, and services of assigned office; dealing effectively with the public and staff; communicating effectively, verbally and in writing; typing accurately from plain copy or rough draft and/or entering information to computerized information bank; prioritizing and managing multiple tasks and projects; interpreting and applying written and verbal instructions.

 

Onboarding/Training Requirements:  Criminal Background Check

                                                                     Driver’s License Check

                                                                     Drug Screen

                                                                     Mandated Reporter - Abused and Neglected Child Reporting
                                                                     National Sex Offender Registry Check

                                                                     Rabies  Inoculation Series

                                                                     Youth Protection Standards Training

 

Hours & Schedule:  Part-time

                                      Sunday through Wednesday, 8:30 a.m. - 5:00 p.m.

    

 

Forest Preserve District of DuPage County RP089 is an EEO employer - M/F/Vets/Disabled
 
By clicking the button, I agree to the GetHired Terms of Service
GetHired.com member? Login to Apply