Executive Assistant - General Counsel

MCB Real Estate (“MCB”) is a privately held, fully integrated national real estate development and investment company based in Baltimore, MD. As a vertically integrated company with internal development, construction, and commercial property management divisions, MCB is involved in all facets of the real estate investment cycle. MCB manages approximately $3bn of real estate assets on behalf of its primarily institutional investment base.

MCB provides equal employment opportunities to all employees and applicants for employment and prohibits unlawful discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Additionally, we are committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.

This employment practice applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, layoff, termination, recall, transfer, leaves of absence, compensation and training. All job offers are contingent upon receipt of satisfactory background check reports as allowed by applicable federal and state law based upon required job duties. Background checks may include consumer reports including, but not limited to, federal and state criminal, identity, credit, and driving record.

Responsible for providing high-level administrative, organizational, and operational support to the General Counsel of a vertically integrated commercial real estate investment management firm. This role combines traditional executive assistant responsibilities with responsibilities in and closing coordination, contract administration and other areas, both legal and business in nature. The ideal candidate is detail-oriented, resourceful, highly organized, and capable of working independently in a fast-paced, professional environment. This position offers exposure to a wide range of legal, transactional and business matters and the opportunity to grow within a sophisticated, team-oriented real estate firm.

JOB ESSENTIAL RESPONSIBILITIES- this overview of responsibilities is not an all-inclusive list of job-related duties; other duties may be added or changed at any time by MCB as the general position responsibilities evolve and to support business needs. 

• Provide direct administrative and logistical support to the General Counsel, including calendar management, travel arrangements, meeting coordination, and expense reporting.

• Prepare, proofread, and format correspondence, memoranda, reports, and presentations with a high degree of accuracy and professionalism.

• Coordinate and track internal and external communications, ensuring timely follow-up on deliverables and action items.

• Maintain and organize electronic and physical filing systems; manage document version control and archiving.

• Exercise discretion and sound judgment in handling sensitive and confidential information.

• Serve as a key liaison between the Legal Department and other internal departments, outside counsel, and business partners.

• Support the population, and organization of form contracts and related documentation.

• Coordinate and track contract reviews, approvals, and signatures in accordance with internal policies.

• Assist with closing processes for acquisitions, dispositions, financings, and other real estate or corporate transactions, including document circulation, signature packages, and post-closing organization.

• Maintain contract logs, corporate governance files, and closing binders.

• Contribute to process improvement initiatives related to document management and workflow automation.

• Exceptional attention to detail and commitment to producing accurate, high-quality work.

• Demonstrated ability to take initiative, anticipate needs, and follow projects through to completion with minimal supervision.

• Strong organizational and time management skills, with the ability to balance multiple priorities and deadlines.

• Flexible and adaptable, with a willingness to learn new systems, processes, and areas of the business.

• Proactive problem-solver with sound judgment and a strong sense of accountability.

• Excellent written and verbal communication skills, with a professional and polished demeanor.

• Collaborative mindset with the ability to work effectively across departments and with external stakeholders.

• Bachelor’s degree strongly preferred but not required.

• Minimum of 4 years of experience providing administrative support, preferably in a corporate legal department, law firm, or real estate investment environment.

• Prior exposure to commercial real estate transactions or legal operations is advantageous but not required.

• Familiarity with real estate closings, title analysis and/or corporate governance and related documents highly advantageous but not required.

• Proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).

• Proficient in Adobe Acrobat, including Adobe Sign for digital signatures and document workflows.

• Experience creating or managing workflows using Adobe or Microsoft Office suite applications is a plus but not required.

• Familiarity with document management systems or contract management software (e.g., NetDocs) is desirable.

• Competitive salary commensurate with experience; salary range disclosed.

• Comprehensive benefits package including employer-paid medical, dental and vision insurance, health savings account (with employer contribution), paid family leave, 401(k), and paid time off, holidays and sick leave, DCAP, ST/LT disability insurance.

• Hybrid work environment with flexibility for in-office collaboration and remote work.

• Professional development opportunities within the Legal Department and across the firm.