Administrative Assistant

The Administrative Assistant will be the administrative foundation for the Chesapeake office and beyond; organizing and managing our space and files, helping implement and maintain administrative systems, and keeping our operations running smoothly from the ground level. This multi-faceted team member will support not only the Chesapeake Bioregion’s front desk and overall office space, but will also play an imperative role in the administrative and marketing need across all our Bioregions. This is an in-person position.

Biohabitats works with federal, state, and local agencies along with conservation organizations and private institutions on biodiversity conservation, climate adaptation, coastal resiliency, and environmental justice. Our shared mission to Restore the Earth & Inspire Ecological Stewardship serves as the foundation for our practice, while self-management, wholeness, and evolutionary purpose define our culture. As a perpetual purpose trust owned company, Biohabitats commitment to nature is resolute.

We provide outstanding benefits. Click on ‘Learn about our benefits’ on our Careers page to find out more.

Role & Responsibilities

·         Front desk management; answer phones, greet visitors, manage shipping/mailing needs

·         Office management; complete supply and stock purchasing, vendor and fleet maintenance, ensure cleanliness/organization of office and files

·         Assist with travel arrangements, professional licensing, expense reporting

·         Data entry in Customer Relationship Management and Digital Asset Management databases

·         Assist marketing coordinator with social media monitoring

·         Proofreading proposals and marketing materials

Required Skills 

·         Proficient in the use of Microsoft 365

·         Valid driver’s license

·         Strong written and verbal communication

·         Ability to work efficiently independently and with others

Helpful Skills 

·         Deltek Vision

·         Open Asset

Education 

·         Associate degree or higher

Years of Experience 

·         3-5 years

Salary 

·         $40,000 - $50,000

Location 

Baltimore, MD

To Apply 

Provide 1) Cover Letter, 2) Resume in .PDFs not to exceed 5MB. Applications without these components will not be considered.

Biohabitats is an Equal Opportunity Employer and a purpose-driven, performance oriented, and values led organization. As an EEO Employer, Biohabitats encourages all experience levels to apply to our job postings. We are a certified B-Corp™, meeting the highest standards of verified social and environmental performance. To ensure that you will thrive at Biohabitats, we highly encourage you to review our Mission, Values, and Approach before applying.