Assistant Medical Equipment Planner

Job Title: Assistant Medical Equipment Planner

Location: Hybrid (NC, SC, VA)

Job Description:

Anchor Planning is seeking an Assistant Medical Equipment Planner to support our Senior Equipment Planners in delivering medical equipment planning services for new healthcare construction and renovation projects. In this role, you will assist with equipment decision support, procurement, and logistics, and manage the medical equipment scope on smaller projects. You will apply specialized equipment knowledge to help plan, evaluate, and select medical equipment for hospitals and clinics, using your understanding of hospital operations and how services interconnect to ensure all equipment is accounted for. You will serve as an advisor and subject matter expert to clients, recommending the reuse, replacement, and selection of equipment while helping ensure client satisfaction throughout the planning process.

Company Profile

Anchor Planning is a boutique women owned business focused on Medical Equipment and Transition Planning services, specializing in the Healthcare Industry. These two service lines coupled with the legacy experience of our team enables our company to provide our clients with a supreme level of efficiency, specialized service delivery and subject matter expertise backed by a guarantee of quality.

Our philosophy is to be thorough in our service delivery by listening to our clients, applying subject matter expertise and being nimble throughout our engagement. We aim to create and nurture a positive client relationship and collaborative team mantra. The pragmatic application of this philosophy is to ensure there is a constant flow of information, respect for time, care for our clients and support to the team for our mutual success in the form of providing knowledge, information, and resources to the get the job done right and on time.

Anchor Planning values our employees and strives to create a flexible, supportive, and fun work environment. We understand that you spend more time working than anything else in your life, so we stress the importance of work-life balance. We want to ensure that you have fun and love what you do. Teambuilding activities are a priority in addition to quality time off. We pride ourselves on listening to our employees and making meaningful changes as we continue to grow.

Key Responsibilities

·       Support Senior Equipment Planners on multiple healthcare projects simultaneously and manage the medical equipment scope on smaller projects

·       Stay current on emerging medical technology trends and build working relationships with vendors

·       Assist with client recommendations and the selection of medical equipment and related systems based on service line

·       Communicate equipment planning information clearly to the project team to support successful project completion

·       Help develop and coordinate project deliverables, including medical equipment reports and drawings, specification documents, vendor site-specific drawings, and project schedules

·       Help evaluate existing medical equipment and related systems based on age, condition, and technological status to determine reuse potential

·       Collaborate with internal team members and support Senior Planners throughout the project lifecycle

·       Professionally represent Anchor Planning when working with clients

Additional Responsibilities

·       Interact professionally with clients; help interview clients, verify medical equipment requirements, and contribute to “best practice” recommendations

·       Help identify, evaluate, locate, and recommend equipment for purchase for new healthcare facilities, major renovations, and expansions of existing facilities

·       Attend off-site and remote client planning meetings and help conduct virtual meetings

·       Plan equipment room by room for each department under the direction of Senior Planners

·       Apply client standards when planning and specifying equipment

·       Help identify equipment and design conflicts during the design process to avoid costly construction delays

·       Support value engineering efforts without compromising patient care, ADA requirements, or ergonomics

·       Assist with developing and updating budgets for project start-ups

·       Set daily priorities to meet established project deadlines

·       Support Senior Planners in advising project management staff, service area administration, and divisional personnel on the appropriate use of medical equipment for construction, renovation, and expansion projects

·       Participate in and help facilitate meetings with medical personnel to determine appropriate placement and use of medical equipment for patient care

·       Review project drawings and coordinate equipment requirements on the plans; help maintain communication among the project team, facility, divisional personnel, architects, and contractors

·       Help ensure compliance with regulatory standards for equipment installation and use

·       Work with architects and contractors to review drawings, note design/equipment conflicts, help reconcile drawings to functionality, and provide equipment specifications

·       Help inventory and evaluate existing equipment to determine reuse potential and identify obsolete, inappropriate, malfunctioning, or unneeded equipment

·       Prepare equipment lists for purchasing within established standards and guidelines

·       Obtain ‘as built’ drawings from vendors and coordinate with the architect and contractor

·       Follow the project service delivery strategy and help keep the team on plan and on schedule

·       Assist with tracking the project equipment budget and purchase orders, and help resolve purchase order and accounts payable issues

·       Help obtain client approval and sign-off for selected medical equipment

·       Request vendor quotes for medical equipment and compare pricing

·       Support the procurement and equipment coordination process

·       Assist with planning, delivery, phasing, installation, and operational verification of medical equipment

·       Support proposal development, marketing efforts, and educational presentations that promote Anchor Planning’s services

Experience

An ideal candidate will be highly detail oriented, possess strong analytical and critical thinking skills, and be eager to learn from experienced planners. They will be able to multi-task, work both independently and as part of a team, enjoy interfacing with staff at all levels, and have excellent verbal and written communication skills. Additionally, a qualified candidate will possess:

·       1–3 years of medical equipment planning or related healthcare experience

·       Experience in a healthcare or clinical environment required

·       Exposure to acute care projects; experience supporting large, complex projects is a plus

·       Working knowledge of the appropriate use and allocation of medical equipment for direct patient care

·       Familiarity with hospital and clinic procedures and department functions

·       Comfortable discussing medical equipment applications with medical personnel, physicians, and administration

·       Basic understanding of medical department design for optimal patient care, with the ability to communicate these concepts to architects and contractors

·       Ability to read and interpret architectural drawings

·       Familiarity with architectural and design schedules and how equipment programming coordinates with building design and construction

·       Background in project management, construction management, architecture, design, or project strategy planning is a plus 

Technology proficiencies

·       Attainia experience required

·       Strong Microsoft Excel skills

·       Strong Bluebeam skills

·       Strong organizational and multitasking skills

·       Ability to utilize the Microsoft Office suite of technologies

·       Ability to quickly learn and navigate new technology

·       Smartsheet Experience is a plus