FT Events Coordinator

Summary / Purpose of Position:

 Plan and manage all special fundraising events, ensure smooth execution, and work to achieve fundraising goals

 Essential Duties and Responsibilities:

  • Arrange, negotiate and prepare all event venues or facilities; coordinate logistics
  • Book entertainment talent as needed
  • Calculate budgets and ensure they are adhered to
  • Coordinate and monitor event timelines and ensure tasks are completed and deadlines are met; utilize project management software for team collaboration
  • Create constituent lists and prepare invitations
  • Design and edit promotional materials (in collaboration with Graphics Coordinator)
  • Develop and cultivate strategic alliances in the community, to include regular meetings with event committees
  • Distribute invitations, manage RSVP list, respond to inquiries and address participant needs and concerns; communicate with and coach participants who are fundraising
  • Ensure a positive constituent experience at each event
  • Schedule speakers, vendors, and plan overall program/schedule for each event
  • Edit and manage Team Raiser fundraising platform, Online Express and fundraising events on the website in collaboration with Gift Entry Specialist; Enter expenses and constituent interactions in Raisers Edge/NXT database
  • Coordinate volunteer needs and recruitment in collaboration with Director of Engagement
  • Select providers or catering companies to provide food for the event
  • Work with Communications & Marketing Director to publicize the event, including social media promotion

Performance Measurements:

  • Accuracy of each event’s expense budget and adherence thereto
  • Accuracy of tracking and reporting for each event
  • Effectiveness of volunteer and staff management for each event
  • Gross and net revenue for each event
  • Managing change and improvements for each event
  • Positive constituent experience for each event
  • Professionalism of each event

Qualifications & Skills:  

  • Bachelor Degree or proven experience in event management;  detail-oriented, organized, creative, excellent written and verbal  communication skills, team-oriented, flexible, positive, high-energy, can-do attitude, committed to excellence and meeting deadlines, able to multi-task projects with overlapping timelines, experienced in various computer programs, applications and social media; basic video production skills a plus (for event promotion)


As an evangelical Christian ministry, Miracle Hill values its rights under federal law to hire individuals who share the Christian faith and the ministry’s doctrinal beliefs.

To be considered for employment, ALL APPLICANTS MUST read and agree with our Doctrinal Statement and Employment Qualifications.

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