Accounting Clerk (AP and AR)

Job Summary:　 　

Responsible for general accounting, AP and AR duties to ensure that all the processes provide accurate data.　

Essential Job Duties and Responsibilities: (Additional duties may be assigned)

General Accounting

• Enter all Vendor invoices into QuickBooks;
• Scan and attach all Vendor invoices into QuickBooks or into filing cabinet;
• Manage Cash Flow forecast/analysis;
• Maintains attorney P&L statements;
• Pays vendors when applicable, approved and in forecast;
• Pays employees by receiving and verifying expense report;
• Maintains accounting ledgers by verifying and posting account transactions;
• Verifies vendor accounts by reconciling monthly statements and related transaction
• Manages Iolta account processes and procedures
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed.

Accounts Receivable

• Enters all new client invoices, including Payment Plans into QuickBooks;
• Any payment change requests provided, adjustments in applicable AR program (ie.) LawPay, QuickBooks
• Update SalesForce (CRM) with any denied payment from prior day;
• Provide if applicable, balance/payment information to advocates or to client; 　
• Apply all customer payments from AR program (ie.) Intuit Payments into QuickBooks;
• Manage Client Documents (Note/Retainer) through DocuSign or Manual,
• Enter Bank Deposits into QuickBooks;
• Manual Bank Deposits, when applicable;
• Sends out invoices to clients if applicable;

Collections

• Updates declined payments within SalesForce (sales CRM), including account balance;
• Send final collections notice in mail;
• Send clients to collections;
• Works with collections agency to provide any applicable information needed;

　Vision and Goals:

• The Vision of the Accounting Clerk is to ensure that all accounting systems are in place to ensure accurate data and reporting.  To ensure that all payment plans provided to customers are collected, in a way that is professional and advocates for the customer;　
• The first-year goals for the Accounting Clerk include:
• Reporting plan to firms executives;
• 95% of all collections due within week, is collected;

　Knowledge, Skills, and Abilities:

• Basic computer skills that include the ability to send/receive email messages.
• Ability to perform basic word processing, bookkeeping, and/or data entry.
• Ability to create spreadsheets, graphics, and reports using standard software applications.
• Ability to use software such as Microsoft Outlook, Word, Excel, QuickBooks, Time Matters, DocuSign; 　
• Ability to use general office equipment to include printer/copier, telephone, fax, scanner, calculator and postage meter.

Equipment, Machines and Software Used:

• General office equipment is used
• QuickBooks experience neded;
• SalesForce preferred but not required;
• Must be proficient with Microsoft Excel;
• DocuSign preferred but not required;

Mental and Physical Requirements:

• Close mental and visual attention to prepare and analyze data and figures, work on a computer, read, or control machines or processes at a rapid pace that requires close coordination and fine adjustment.

Disclaimer:

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
• This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position.　 Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.　
• The company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.
• This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship