Special Projects Coordinator
Location: Downtown Toronto – 180 Dundas West, Suite 1902 (near St. Patrick Station)
Salary: $60,000 to $70,000
About ONCAT
The Ontario Council on Articulation and Transfer (ONCAT) puts learners first by making it easier to navigate and succeed in Ontario’s postsecondary system. ONCAT drives efficiencies across the postsecondary system through the implementation of shared tools and evidence-based practices that empower learners to receive appropriate academic recognition for their previous postsecondary education, as well as the knowledge and skills they acquired through workplace, non-formal and informal learning experiences. ONCAT manages ONTransfer.ca, an online guide that helps learners explore their transfer and pathway options across colleges, universities and Indigenous Institutes. As a convener and sector partner, ONCAT collaborates with postsecondary institutions to advance learner mobility by supporting projects that develop transfer pathways, streamline credit transfer processes and facilitate transitions to the labour market. ONCAT is funded by the Government of Ontario.
About the Position
ONCAT is seeking a Special Projects Coordinator to support the successful launch of several new projects that will drive innovation and improve learner mobility within Ontario's postsecondary sector.
As a member of a collaborative team, the Special Projects Coordinator will leverage their demonstrated experience in project administration to enhance the efficiency, transparency, and creativity of workflows related to ONCAT's special projects.
In addition to helping expand opportunities for postsecondary learners across Ontario, this role provides robust opportunities to deepen your professional experience in keeping projects on track, synthesizing insightful materials and building external relationships.
Key Responsibilities
Project tracking and administration
Develops administrative processes and task workflows that span the full lifecycle of ONCAT-funded projects.
Provides regular updates about project status to internal ONCAT teams and external partners.
Identifies factors that could negatively impact the successful launch of special projects and proactively contributes potential solutions.
Produces, edits and organizes Word documents and Excel spreadsheets related to the special projects.
Resource collection and synthesis
Locates, collects and organizes supplementary resources (e.g., reports, webinars) that enhance ONCAT's understanding of key issues related to special projects.
Synthesizes the content of supplementary resources (e.g., reports, webinars) to produce summaries, briefing notes, etc.
Engagement and communication
Responds to inquiries about ONCAT special projects.
Coordinates the planning and development of information sessions and working groups - both virtual and in-person - related to ONCAT special projects.
Helps disseminate information about ONCAT special projects to postsecondary institutions and organizations that support postsecondary education.
Essential qualifications and experience
4+ years of experience in roles involving project administration, ideally at a postsecondary institution or a non-profit organization.
Exceptional organizational skills and high levels of proficiency with Excel, project management tools and databases.
Excellent writing skills and proficiency with Word, document formatting and editing.
Excellent communication skills, especially with email correspondence that requires a high degree of professionalism and discretion.
A diploma or degree in a relevant field.
Preferred qualifications and experience
Demonstrated experience identifying and implementing ways to improve workflow efficiencies, especially by leveraging technology
Demonstrated experience processing and synthesizing large amounts of information.
Familiarity with Ontario’s postsecondary sector, particularly with topics related to ONCAT's mandate and activities.
Familiarity with public policy and advocacy.
Ability to work in both official languages (English and French).
Why you’ll love working here
A collaborative team culture that values creativity and innovation.
A hybrid schedule for flexibility and work-life balance.
A downtown Toronto location with easy transit access.
Opportunities to contribute to impactful research shaping Ontario’s postsecondary sector.
ONCAT is committed to providing an inclusive and barrier free recruitment process to applicants with accessibility needs in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation during this process, please inform ONCAT of your requirements.
ONCAT welcomes qualified applications from persons with disabilities, Indigenous peoples from North America, including First Nations, Metis and Inuit peoples, visible minorities (racialized) persons and those who identify as women and/or 2SLGBTQ+. ONCAT supports an equitable, diverse and inclusive workplace.
Application review begins May 26th, 2026.
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