Administrative Coordinator
Family Services Inc North Charleston, SC 27,000-30,000 based on experience
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Job Brief

The Archive and Administrative Coordinator duties and responsibilities include providing administrative support to ensure efficient operation of the office. You will support front desk, managers and co-workers through a variety of tasks related to organization and maintenance. The admin job scope includes communicating via phone and email, ensuring that all administrative coordinator duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

  • Excellent customer service required.

  • Scan and archive closed client files, tax files, and other items.  Scan and Index the daily EFTs and XEFTs into our search program for various departments

  • Enter certain invoices daily and run a report to be reviewed by accounting.

  • Enter customer review surveys monthly to assist with CQI

  • Review and scan FMS Vendor requests weekly

  • Assist with data entry when requested

  • Assist or direct special projects given to you by the Human Resources Director

  • Audit counselor/vendor transactions as part of QCR

  • Take notes at the biweekly staff meetings and digitizing them for all staff to have access to

  • Assist with checking-in supply orders

  • Serve as primary back-up support for Front Desk staff

  • Completing “bank runs” on Tuesdays, Thursdays, and on the 1st and 3rd of each month

Requirements

  • Well-developed organizational skills

  • Intermediate computer knowledge is a minimum! Familiarity with Excel and Word required.

  • Attention to detail and problem solving skills

  • Good communication skills

  • Flexibility and ability to multi-task is a must!

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